The Royal Scottish Country Dance Society London Branch (RSCDS London) is committed to protecting the security of your personal information in accordance with the principles set out in the Data Protection Acts (DPA) of 1994 and 1998 and the General Data Protection Regulations 2018. This policy explains how we use the personal information that you provide to us.
What information do we collect?
We collect information about you when you become a member with us. This allows RSCDS London to administer your membership and provide you with agreed member benefits by email or post. In this case, we will collect your name, address, telephone number and email address.
We will also collect information when you subscribe to the Reel or sign up for an event. In these cases we will only collect the information necessary to allow us to process your request or administer your booking. This will include your contact details, including your name and address, your telephone number and email address. We do not store financial information, such as bank account or credit card numbers.
We may also hold information when you complete a survey or send us an enquiry.
We also collect information about your use of our eUpdates and websites – and how you arrived at our website in the first place. This can include what links or adverts of ours you have viewed or clicked on to reach us, or any search terms you have used. We can also see which pages of our websites have been viewed by you and for how long. All this information helps tell us what content is popular so we can improve our services and products.
How will we use this information about you?
RSCDS London has a lawful basis under the General Data Protection Regulations when we process information in order to administer your membership, class attendance or other event booking. This is because the processing is necessary in order to provide you with a service, process your order or ensure quality monitoring. This information will only be used for those purposes.
RSCDS London may seek your consent if we wish to process information for any other purpose. We will only process your information in such a manner if we receive your proactive consent to do so. We may seek such consent when we wish to distribute marketing information, undertake market research or share other content, which is appropriate for our audience.
Will we pass this information on to other companies?
RSCDS London member information is processed by our membership secretary and shared with RSCDS HQ as part of your RSCDS membership. This information can be accessed securely by appointed officials within the Branch and at RSCDS HQ. This processing will only take place to allow us and RSCDS HQ to manage or administer your membership. In this case, both parties have a lawful basis for processing the information, as long as it is used for no other purpose.
We may also share information with Teachers, event venues or event staff, where necessary, for managing your attendance at an event or a class. This information will be used only for these purposes, and for no other.
Information will not be shared with any other third parties for any other purpose, except where we have a lawful basis for doing so in order to fulfil a legal, contractual or safeguarding commitment.
How do we keep your information secure?
We take the security of your information very seriously. Payment details are managed via GoCardless or PayPal and no bank details retained on RSCDS London branch systems. Access to other membership information is limited to appointed officials within RSCDS London Branch.
How long will we keep information?
We will only keep information about you for as long as we need to fulfil our obligations to you. We make sure that any third parties who may process your information on our behalf do the same.
Cookies are alphanumeric identifiers that we transfer to your computer’s hard drive through your web browser to enable our systems to recognise your browser and to provide personalised information.
If you do leave cookies turned on, be sure to sign out of any logged-in service when you finish using a shared computer.
You have the right to ask for a copy of the information held by us in our records, in return for which we may charge a small administrative fee. You also have the right to require us to correct any inaccuracies in your information. We respect your right to privacy. If you tell us that you do not wish to have your information used in the ways we have specified, we will respect your wishes. If you would like a copy of some or all of the personal information we hold about you, please write to us:
Your rights changed from 25th May 2018. From this date, all individuals who provide us with personal information have the right to:
- Be informed;
- Access their information;
- Request erasure;
- Request rectification;
- Request that processing is restricted;
- Object to the use of their information;
- Data portability;
For more information about these rights, and what they mean for you, please visit: https://ico.org.uk/for-the-public/
If you would like to make an access request using these rights, you can do so by contacting us.